Issuers and their securities counsel should note that beginning October 1, 2013, Broadridge will be using a enhanced NOBO request process and form.
The following guidelines, taken from Broadridge, will be instituted to the NOBO request process for all issuers and third parties acting on behalf of their clients.
- The NOBO request form has been simplified to include only those fields required under the new process. Beginning October 1, 2013 this new request form will be the only version accepted by Broadridge and it must be signed by the Issuer. We strongly recommend that the information be typed using the online version to ensure all the information is legible and avoid unnecessary delays.
- The attached attestation document must be printed on corporate letterhead and signed by an officer of the company. The completed document must be notarized and forwarded to Broadridge with all NOBO requests.
- Each request for NOBO data will require the submission of both forms in order to be considered in good order and processed. Incomplete requests will be returned to the requester and no action will be taken on the request. It is therefore important that both documents be fully completed and presented together.
- Upon submission of a request in good order, the request will be processed and a letter containing an encryption password will be shipped via overnight delivery to the attention of the “Corporate Secretary”at the issuer’s corporate offices. This password will be used to access the NOBO data contained on the CD. This will be the only means of retrieving the password. The NOBO CD will be shipped separately to the shipping address requested on the NOBO request form. It will be the recipient’s responsibility to obtain the password from the issuer’s corporate secretary.
For more information: www.broadridge.com
Author: Jennifer Trowbridge, Stoecklein Law Group